Last Updated: 7th April 2025

OJ Digital Recruitment ("we", "our", "us") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. By using our website, contacting us, or submitting an enquiry, you agree to the collection and use of information as outlined in this policy.

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1. Information We Collect

We may collect and process the following data:

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Personal Information: When you submit an enquiry via our contact form, we collect your personal details, such as your name and email address, and any other relevant information you provide to us. This is used to respond to your enquiry and provide you with our recruitment services.

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Technical Data: When you visit our website, we automatically collect information about your device, browsing actions, and patterns. This may include your IP address, browser type, operating system, and pages visited. This information is collected using cookies and similar tracking technologies, such as Google Analytics.

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2. How We Use Your Information

We use the information we collect for the following purposes:

To Respond to Enquiries: To communicate with you regarding your enquiry and provide relevant recruitment services.

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To Improve Our Website and Services: We use Google Analytics to analyse website traffic and user interactions, allowing us to improve the website's functionality, content, and user experience.

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Marketing and Advertising: We may use Google Ads to deliver targeted advertising to you based on your activity on our website. These ads are tailored to users who have shown interest in our services.

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To Comply with Legal Obligations: We may use your information to comply with applicable laws, legal obligations, or regulatory requirements.

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3. Legal Basis for Processing

Under the GDPR, we are required to have a legal basis for processing your personal data. The legal bases we rely on include:

Consent: When you submit an enquiry through our form or subscribe to communications from us, you are providing consent for us to use your data for these purposes.

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Contractual Necessity: To enter into or perform a contract with you, such as providing recruitment services to your company.

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Legitimate Interests: We may process your data based on our legitimate interests, such as improving our website, marketing, and recruitment services, provided that your interests and fundamental rights do not override those interests.

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4. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Once this period has passed, your data will be securely deleted or anonymised.

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5. Sharing Your Information

We do not share your personal data with third parties, except in the following cases:

Service Providers: We may share your data with trusted third-party service providers, such as Google Analytics and Google Ads, who assist us in operating our website and delivering our services. These providers are contractually obligated to protect your information and process it only as necessary to support us.

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Legal Compliance: We may disclose your information if required by law or in response to a legal process (e.g., court orders, subpoenas).

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6. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to enhance user experience and analyse website performance. Cookies are small text files that are placed on your device when you visit our site. You can manage or disable cookies through your browser settings, although this may affect some features of the website.

For more information on the types of cookies we use and how to control them, please refer to our Cookie Policy.

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7. Your Rights Under GDPR

As a data subject, you have the following rights under the GDPR:

Right to Access: You have the right to request access to the personal data we hold about you.

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Right to Rectification: You have the right to correct any inaccurate or incomplete data we hold about you.

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Right to Erasure: You have the right to request the deletion of your personal data, subject to certain conditions.

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Right to Restriction of Processing: You have the right to restrict the processing of your personal data in certain circumstances.

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Right to Data Portability: You have the right to request that we provide your personal data to you in a structured, commonly used, and machine-readable format.

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Right to Object: You have the right to object to the processing of your personal data for certain purposes, such as direct marketing.

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Right to Withdraw Consent: If we are processing your data based on your consent, you have the right to withdraw that consent at any time.

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If you wish to exercise any of these rights, please contact us at the details provided below.

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8. Data Security

We take appropriate measures to protect your personal data from unauthorised access, disclosure, alteration, or destruction. However, please be aware that no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.

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9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review the privacy policies of these third-party sites before providing any personal information.

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10. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. Any updates will be posted on this page, and the "Last Updated" date will be revised. Please review this page regularly to stay informed about how we are protecting your personal information.

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11. Contact Us

If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your GDPR rights, please contact us at:

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OJ Digital Recruitment
Email: ollie@ojdigital.co.uk

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